versaAPAI - Features & Modules
Features & Modules Standardised, Auditable & Governed
Find out how versaAPAI will increase productivity for your Accounts Payable team.
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A Host of Options

versaAPAI seamlessly logs into a mail server and processes the received information contained within the email, converts any attachments to PDFs, then combines all the PDFs into one.

The outputted invoices can then be moved into a generic folder to be processed by the accounts payable team or alternatively sent directly to versaSRS for additional processing, or directly via an ERP.

The versaAPAI solution also caters for custom tags within subject fields of emails, which can be used to route the generated PDF output to the relevant team as required. By including a designated word in the Subject of an email, the invoice can be sent to a specific team for processing, therefore reducing the need to redirect and double handle the invoice.

versaAPAI can be configured in a myriad of ways to suit your own business requirements and the processing teams that undertake the invoice processing.

Improving invoice processing efficiencies has never been as powerful.
Click on the links below to view just a few features:
Core Modules

Email Enabled

Automatically converts emails and all their attachments to a single PDF.

File Formats

Multiple file formats can be converted for example JPG, GIF, DOC, DOCX and many more.


Track all incoming accounts payable and reduce the possibility of lost invoices or paying the same invoice twice.


Incoming emails can be processed and routed to different output areas whether via the TO address or SUBJECT keywords.


Seamless integration with SAP, Oracle and other ERP systems.


Potential integration with case management systems such as versaSRS for SLA-driven results.

Business Benefits


Centralise the process for incoming invoices via email.


Apply business rules to incoming invoice emails.


Improve productivity & efficiencies across the AP team.


Management reports for team workload capacity and volumes.


Utilise business-tailored templates of automated email responses.


Create standardised workflows based on rules and incoming invoices.

+ More


Compliance with SOX and SAP audit requirements.


For increased through-put the solution can be deployed multiple times.


Extend the solution by incorporating complex business rules via versaAutoFlow.

Basing versaAPAI on Microsoft's technology stack ensures that the system is fully scalable for full Enterprise implementations
Gain Visibility

Processing reports can be generated ad hoc or automatically emailed on a schedule.

This enables management to view the volumes being processed each month.

versaAPAI also includes the ability to create your own reports if required.

  • Processing 24,104 invoices on average per month
  • 26 seconds on average to process
  • 35,208 vendors supported
  • 20+ year in market
  • ... and achieving this for ONE customer 24/7 over 10 years.
How to Contact Us

If you have any queries about versaAPAI, please contact us:

Contact Us
  • VersaDev Software Solutions Pty Ltd
  • Level 1, 12 Gilles Street, Adelaide, South Australia 5000
  • Tel: +61 8 8463 1914